CITY OF POWAY
REQUEST FOR PROPOSALS
Notice is hereby given that the City of Poway will accept sealed proposals at the Public Works Administration Office, 14467 Lake Poway Road, Poway, CA 92064, until 2:00 p.m. on Wednesday, October 15, 2014. Proposals shall be submitted in plain, sealed envelopes, marked on the outside with the project title: AUTOMATIC GATE INSPECTION, MAINTENANCE AND REPAIR SERVICE RFP NO. 15-005. Project Description: The successful proposal by a qualified Contractor will result in a multi-year Contract with the City of Poway to perform twice yearly inspections and preventive maintenance as well as as-needed repairs for the City’s automatic gates, currently numbering 16. Proposals will be evaluated on the basis of experience and ability to perform, including, but not limited to, experience and history of the firm, as well as upon the amount proposed. The award of the Contract, if made, will be made to the proposer, who in the sole discretion of the City is best able to perform the Contract in a manner most beneficial to the City of Poway. The City reserves the right, after opening proposals, to reject any or all proposals, to accept or reject any one or more items of a proposal, to waive any informality in the proposal, and to accept any proposal or portion of it. Standard Contract Length: The length of this Contract shall be for one (1) year and approximately seven (7) months beginning on November 19, 2014 through June 30, 2016. The Contract may be extended with a total of three (3) separate one-year time extensions. The maximum length of the Contract can be up to five (5) years. The option to renew may be by mutual agreement between the City and the selected Contractor and subject to appropriation of funds to renew. With each renewal period, the Contractor's costs shall be adjusted based on the annual change in the previous calendar year's Consumer Price Index for the San Diego area (All Urban Consumers CPI-U) or 5%, whichever is less. The first adjustment would occur no earlier than July 1, 2016. Proposal documents may be purchased for a non-refundable fee of $5.00 per set from the City of Poway Public Works Department, located at 14467 Lake Poway Road, Poway, CA 92064 during regular business hours or free of charge via our website at www.poway.org. For further information contact Diane Mann, Public Works Supervisor at 858 668-4704. Published in the Poway News Chieftain on Thursday September 25 & October 2, 2014. Order No. 14-103. P4244.
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