CITY OF POWAY
REQUEST FOR PROPOSALS
Notice is hereby given that the City of Poway, CA will accept sealed proposals at the Public Works Administration Office, 14467 Lake Poway Road, Poway, CA 92064, until 3 p.m. on Monday, July 13, 2015. Proposals shall be submitted in plain, sealed envelopes, marked on the outside with the project title: MONITORING AND SERVICE OF FIRE AND SECURITY ALARM SYSTEMS RFP NO. 16-001. Project Description: To furnish all professional services, skilled labor, materials, equipment, tools, insurance, permits and fees, as necessary, to render the services according to the specifications set forth in this outline. The Scope of Work is intended to cover MONITORING AND SERVICE OF FIRE AND SECURITY ALARM SYSTEMS for all sites assigned to the Contractor. The Contractor must use the dispatch system named in the proposal. In addition, any single project that is estimated to exceed $5,000.00 will be bid separately and not considered to be covered by this contract. Proposals will be evaluated on the basis of experience and ability to perform, including, but not limited to, experience and history of the firm, as well as upon the amount proposed. The award of the Contract, if made, will be made to the proposer, who in the sole discretion of the City is best able to perform the Contract in a manner most beneficial to the City of Poway. The City reserves the right, after opening proposals, to reject any or all proposals, to accept or reject any one or more items of a proposal and to waive any informality in the proposal. No contractor or subcontractor may be listed on a proposal for a public works project/proposal unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project/proposal unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Standard Contract Length: The length of this Contract shall be for one year (1) year and ten (10) months beginning on September 1, 2015 through June 30, 2017. The Contract may be extended with a total of three (3) separate one-year term extensions. The maximum length of the Contract can be up to five (5) years. The option to renew may be by mutual agreement between the City and the selected Contractor. Award of the Contract and any Contract extensions are subject to City Council appropriation of funds. Each renewal period, the Contractor's costs shall be adjusted based on the annual change in the previous calendar year's Consumer Price Index for the San Diego area (All Urban Consumers CPI-U) or 5%, whichever is less. The first adjustment would occur no earlier than July 1, 2017. Plans, Specifications, and other Contract documents are available during regular business hours at the City of Poway Customer Services Counter, at 13325 Civic Center Drive Poway, CA 92064. The non-refundable fee is $5.00 per set of documents. They can also be downloaded for free on our website at www.poway.org. A non-mandatory pre-bid meeting is scheduled for July 7, 2015, at 9 a.m. at 14467 Lake Poway Road, Poway, CA 92064. The meeting is to answer bidders’ questions about the MONITORING AND SERVICE OF FIRE AND SECURITY ALARM SYSTEMS proposal. Following the meeting there will be site visits to some of the sites listed in the bid. This will be your only opportunity to visit secure facilities. Please direct all questions during the bidding process to Diane Mann, Public Works Supervisor at (858) 668-4704. Published in the Poway News Chieftain June 25 and July 2, 2015. Order No. 15-046. P4525
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